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DHS. However, there is always a difference
between the balance due to Munchkin Manor
Daycare and the amount paid by DHS, and
that difference is still owed to the daycare by
the parents.
Effective April 2009, the State of Michigan has
made some changes to the way providers
are to bill for childcare hours. See the links to
the right for full details. One change is that
DHS also now requires parents to report the
hours they spent working and transporting
their child to daycare. Parents are required to
keep documentation of their work hours on
file for four years in the form of pay stubs and
between the balance due to Munchkin Manor
Daycare and the amount paid by DHS, and
that difference is still owed to the daycare by
the parents.
Effective April 2009, the State of Michigan has
made some changes to the way providers
are to bill for childcare hours. See the links to
the right for full details. One change is that
DHS also now requires parents to report the
hours they spent working and transporting
their child to daycare. Parents are required to
keep documentation of their work hours on
file for four years in the form of pay stubs and
Child Care Assistance Income & Eligibility Child Care Assistance Application April 2009 Notice of Changes to payment and billing procedures |
provider. (Parents would be fully responsible for their daycare bill if DHS refuses
payment for any reason)
As a result, Munchkin Manor Daycare will ONLY bill DHS for hours that parents are
at work, even if your family has been approved for additional hours. The only
exception would be sick days. DHS allows us to bill for a day that you were
SCHEDULED to work, but were unable to do so due to a child's illness.
The maximum that DHS pays is 95% of $2.08per hour, and each family receives
an allotment of hours per two-week pay period. The amount parents would owe to
Munchkin Manor Daycare each pay period could vary week to week, depending on
the percentage DHS approves, the amount of hours they allow, your actual work
hours.
All families are required to sign a contract with Munchkin Manor Daycare stating
they will pay for a minimum amount of hours each week. For a full time space, the
minimum is 40 hours per week (plus any additional hours after 45 hours). For a
part time family, your minimum hour commitment is determined at the time of
enrollment and stated in your contract (no bonus hours are offered).
So, for example:
If your child were approved for 95% of 90 hours in a two week pay period, and you
have a full time contract with Munchkin Manor, but you are only scheduled to work
for 70 hours, the payment breakdown would be something like this:
DHS would pay $138.20
(70hours x $2.08 x 95%)
However, minimum daycare fees would be $220 for a full time space for two
weeks.
The parent portion owed would be $81.80 for this two week pay period.
This is only one example of many possible scenarios. The amounts above are for
example purposes only and are not intended to be representative of your actual
bill, just of how the parent portion of the bill will be calculated. Each family is
unique and will be evaluated individually. When billing, we will share our
bi-weekly statements from the DHS with you to ensure accuracy in billing the
parent's portion, and the difference will be due on Fridays as stated in our
payment policy. Our late payment policy applies both to reporting and to paying
the parent portion.
Sometimes, parents like to bring their child to daycare on their days off to get
errands or housework done. Under the DHS billing system, that is still possible,
however I cannot bill DHS for that time. We will need to work together with
excellent communication to make sure we are both reporting to DHS in a timely
and accurate manner, keeping the proper records, and keeping payments up to
date.
At the time of enrollment, a deposit for the first week of child care must be paid
to be held by Munchkin Manor Daycare. We will refund this payment to the parents
as soon as we receive our first payment from DHS. Also, if you are waiting on
approval from DHS, daycare expenses must be paid by the parents until you
are officially approved. If your approval is back-dated, you will receive a refund or
credit from the daycare for the amount you are entitled to after payment has been
received by DHS.
Let me re-state that we are more than happy to work with families utilizing
child care assistance. However, the State sets some pretty strict guidelines
regarding reporting payments and verifying hours worked. We strive to be the best
daycare we can be, and want to be sure we continue to have flawless inspections
and audits. We hope you understand that the reason for the strictness of this
payment policy is due to State regulations and is not in the "flexible- family
friendly" spirit we usually like to promote in all other areas of business.
Please feel free to call if you have any questions regarding this new information.
(231)548-8291
(Added 4-27-2009)
payment for any reason)
As a result, Munchkin Manor Daycare will ONLY bill DHS for hours that parents are
at work, even if your family has been approved for additional hours. The only
exception would be sick days. DHS allows us to bill for a day that you were
SCHEDULED to work, but were unable to do so due to a child's illness.
The maximum that DHS pays is 95% of $2.08per hour, and each family receives
an allotment of hours per two-week pay period. The amount parents would owe to
Munchkin Manor Daycare each pay period could vary week to week, depending on
the percentage DHS approves, the amount of hours they allow, your actual work
hours.
All families are required to sign a contract with Munchkin Manor Daycare stating
they will pay for a minimum amount of hours each week. For a full time space, the
minimum is 40 hours per week (plus any additional hours after 45 hours). For a
part time family, your minimum hour commitment is determined at the time of
enrollment and stated in your contract (no bonus hours are offered).
So, for example:
If your child were approved for 95% of 90 hours in a two week pay period, and you
have a full time contract with Munchkin Manor, but you are only scheduled to work
for 70 hours, the payment breakdown would be something like this:
DHS would pay $138.20
(70hours x $2.08 x 95%)
However, minimum daycare fees would be $220 for a full time space for two
weeks.
The parent portion owed would be $81.80 for this two week pay period.
This is only one example of many possible scenarios. The amounts above are for
example purposes only and are not intended to be representative of your actual
bill, just of how the parent portion of the bill will be calculated. Each family is
unique and will be evaluated individually. When billing, we will share our
bi-weekly statements from the DHS with you to ensure accuracy in billing the
parent's portion, and the difference will be due on Fridays as stated in our
payment policy. Our late payment policy applies both to reporting and to paying
the parent portion.
Sometimes, parents like to bring their child to daycare on their days off to get
errands or housework done. Under the DHS billing system, that is still possible,
however I cannot bill DHS for that time. We will need to work together with
excellent communication to make sure we are both reporting to DHS in a timely
and accurate manner, keeping the proper records, and keeping payments up to
date.
At the time of enrollment, a deposit for the first week of child care must be paid
to be held by Munchkin Manor Daycare. We will refund this payment to the parents
as soon as we receive our first payment from DHS. Also, if you are waiting on
approval from DHS, daycare expenses must be paid by the parents until you
are officially approved. If your approval is back-dated, you will receive a refund or
credit from the daycare for the amount you are entitled to after payment has been
received by DHS.
Let me re-state that we are more than happy to work with families utilizing
child care assistance. However, the State sets some pretty strict guidelines
regarding reporting payments and verifying hours worked. We strive to be the best
daycare we can be, and want to be sure we continue to have flawless inspections
and audits. We hope you understand that the reason for the strictness of this
payment policy is due to State regulations and is not in the "flexible- family
friendly" spirit we usually like to promote in all other areas of business.
Please feel free to call if you have any questions regarding this new information.
(231)548-8291
(Added 4-27-2009)
 |
DHS Subsidized Payment Policy